Word 2010 Training

Section 1: Word 2010 Basics

Lesson 1 - Getting Started with Word 2010 Training

Here we'll meet our instructor, Bill Kulterman and learn all about this course, Word 2010 Training.

• Introduction to the Course
• About the Instructor
• Outline of the Course

Lesson 2 - Working With Documents

Here we'll take a high overview of the documents you'll be working with in Word 2010. We look at navigating your documents and selecting text in a document.

• Different Ways to View Documents
• Navigating in Your Documents
• Selecting Text in a Document
• Show/Hide Hidden Marks and Symbols

Lesson 3 - Moving Text

The bread and butter of the word processing world. We will also take a look at using the clipboard as well as undo and redo.

• Cut, Copy, and Paste
• How to Use the Clipboard
• Undo and Redo

Lesson 4 - Basic Formatting

Text doesn't have to be plain anymore! Here we will look at changing text font, size, shape, color and a whole host of other options.

• Changing Text Fonts
• Adjusting Text Size
• Changing the Text Color
• Applying Text Effects
• Copy Formats Using the Format Painter

Lesson 5 - More Text Formatting

Now, we know our formatting basics, we can take a deeper look at more formatting. Here we go through working with WordArt to really bring a document to life, as well as creating drop caps.

• Working with WordArt
• Create a Drop Cap

Lesson 6 - Using Find & Replace

A very useful tool that can be found in Word 2010 is the Find and Replace tool. With this tool, the user is able to find any character or word within a document and can replace with any other character.

• Search Text
• Replace Selected Text with New Text
• Find Text that Meets Specific Criteria
• Replace with New Specific Text

Lesson 7 - Saving a File

If you’ve ever tried to share a document you’ve created in Word 2010 with someone using an older version of Word, 2003 or older, they may have problems viewing the document as you intended. This is because you may be using features not available in the previous versions. In this lesson you’ll learn to how to save in an older format and see which features won’t be compatible.

• Saving a File

Section 2: The Interface

Lesson 8 - The Ribbon Interface

If you’re used to the options menus of Word 2003, the new Ribbon, can be scary and unfamiliar. In this lesson we will de-mystify the Ribbon and make it easier for you to use and locate the functions you know and love.

• The Ribbon
• Dialogue Box Launcher
• The Mini Toolbar
• Contextual Tabs
• Exploring the Backstage View
• Change Word Options
• Customize The Ribbon
• The Quick Access Toolbar

Section 3: Paragraphs

Lesson 9 - Aligning Paragraphs

Sometimes it may be necessary to have your paragraphs lined up along the right edge of your page, or perhaps centered, for example on a certificate or invitation. You may be working on a company newsletter and want your text to appear as a block like a newspaper. Learn these techniques in this lesson.

• Aligning Paragraphs

Lesson 10 - Setting & Using Tabs

Tabs are used to align text to a particular spot on a page. Tabs can often be confusing and hard to use. In this lesson we will show you how to easily use and control tabs.

• Introduction to Tabs
• Left Tab
• Right Tab
• Center Tab
• Decimal Tab
• Bar Tab

Lesson 11 - Paragraph Indents

Ever wonder what those two triangle looking things are on the ruler at the top of your page? They’re not for setting margins; they are used for indenting paragraphs, individually or for the entire document.

• First Line Indent
• Hanging Indent
• Left Indent

Lesson 12 - Create Numbered, Bulleted, and Multilevel Lists

It seems we always need to make lists, things to do, stuff to buy at the store, agenda items, or procedure steps. In this lesson we will use bullets or numbers to emphasize or prioritize our list items.

• Bulleted Lists
• Numbered Lists
• Multilevel Lists

Lesson 13 - Line and Paragraph Spacing

Default spacing between lines and paragraphs has changed since Word 2003 and this lesson will help you to understand those changes and use them to your advantage.

• Changing the Spacing Between Lines
• Changing the Spacing Between Paragraphs

Section 4: Tables and Charts

Lesson 14 - Create a Table

Being able to display information in a cohesive manner is a huge benefit of tables in Word. With Word you are able to insert premade tables with predefined rows and columns, or if you need to get even more exact, you can use the Table Drawing pen to make a table to your exact specifications.

• Insert a Table
• Draw a Table
• Excel Spreadsheet
• Quick Tables

Lesson 15 - Table Layouts

Now that you have your table built in Word, you're going to want to edit it to your liking. Here we take a look at deleting, inserting, rows and merging and even splitting cells.

• Insert Rows and Columns
• Delete Rows and Columns
• Adjust Cell Size
• Merge Cells
• Split Cells
• Text Alignment in Cells

Lesson 16 - Formatting a Table

Taking tables to the next level, here we take a look at applying styles to tables and even shading and color borders to really make a table stand out in a paper or presentation.

• Apply Table Styles
• Table Style Options
• Applying Shading to Cells
• Color Borders
• No Borders

Lesson 17 - Convert Text to Tables

Many times you can find yourself with a list of data and it can be quite convoluted. With Word, we can easily take text and convert it into a table for easier data comprehension, or even take data in a table and turn it into text.

• Convert Text into a Table
• Convert a Table into Text

Lesson 18 - Sorting Tables and Lists

Sorting a table can make a large table of unsorted information useful. Here we take a look at sorting tables by ascending or descending, and even sort by any criteria you are looking for.

• Sort Data in a Table
• Sort by Ascending or Descending
• Sort by Multiple Criteria
• Sort a List

Lesson 19 - Create a Chart

One of the best ways to illustrate data in a document is with a chart. Charts a visually compelling and can convey a bevy of information with just a glance. Here we take a look at how to choose a chart type, work with chart data, and insert that chart into a document.

• Insert a Chart
• Chart Types
• Chart Data
• Change the Chart Type

Lesson 20 - Adjust Chart Layouts

Now that you have charts in your document, you need to make them stand out. Here we take a look at some great preset layouts for charts and how to customize them to your liking.

• Chart Layout Presets
• Other Chart Layout Options

Lesson 21 - Chart Formatting

Now we are getting in depth on customizing charts. Here we take a look at applying chart styles and customizing many aspects of chart formatting.

• Apply Chart Styles
• Chart Formatting Options

Section 5: Illustrations

Lesson 22 - Adding Images

They say a picture is worth a thousand words and in this lesson we’ll learn how to add visual interest to any document by adding several different types of images.

• Insert Pictures
• Inserting Clip Art
• Insert Images from Microsoft Office.com
• Insert a Screenshot

Lesson 23 - Resize and Crop Images

Have you ever inserted an image into a document only to find that it was too big? Or do you have an image where you wish you could just cut a portion of it off? You’ll learn to do both of these with ease in this lesson.

• Crop a Picture
• Resize a Picture
• Compress a Picture

Lesson 24 - Image Styles

Tired of the same old boring and lifeless pictures? Learn to add frames, shadows, reflections, bevels and add perspective easily with one click in this lesson and make your images really stand out.

• Applying Image Styles
• Alter Styles

Lesson 25 - Adjusting Images

Some images are less than perfect, they can be too dark, or too bright, or perhaps the color may be off. Maybe you just want to add a stunning visual effect to an image, or prefer to fade into the background. Learn these techniques and more in this lesson.

• Correcting
• Color
• Artistic Effects
• Remove Background

Lesson 26 - Inserting and Working with Shapes

Have you ever wanted to use a callout in a document? Or maybe illustrate a point with an easily recognizable symbol? With dozens of preset shapes Word makes it easy to add things like arrows, banners, brackets, ovals, and more. You can also color them, and add styles like shadows, reflections, bevels, glows, and even 3-D effects. There are almost no limits to the options you have available for adding visual impact to your documents.

• Insert Shapes
• Text Boxes
• Add Text to Shapes
• Use the Reshaping Handle
• Move and Rotate Shapes
• Applying Shape Styles
• WordArt Styles
• Align Text

Lesson 27 - Create SmartArt

As if you didn’t have enough options to make your documents spectacular, Word has added SmartArt to give you even more. SmartArt gives you dozens of highly stylized and visually stunning diagram presets. You can create organizational charts, process flowcharts, relationship diagrams, lists, and many more diagrams that will help to make your documents come alive.

• Insert SmartArt
• Add Shapes to Your SmartArt
• Change SmartArt Layouts
• Apply SmartArt Styles
• SmartArt Formatting

Lesson 28 - Arrange Your Illustrations

Once you’ve inserted an image into a document getting it to behave the way you want can be tricky. Knowing how to arrange images and wrap text around them will give you better control can help give your documents a dynamic look.

• Position Illustrations
• Warp Text
• Change the Order of Illustrations
• Rotate Illustrations
• Align Illustrations
• Group Illustrations

Section 6: Styles

Lesson 29 - Using Styles

Word styles are often misused and misunderstood. Styles are not only sets of pre-defined formatting, but they also and arguably more importantly, identify parts of a document. This will aid greatly in basic document navigation, creating outlines and tables of contents.

• Work with Quick Styles
• The Apply Styles Pane
• The Styles Pane
• Change Style Sets
• Clear Styles and Formatting

Lesson 30 - Create New Styles

If you’re finding that the pre-defined styles that came with Word aren’t enough for you, or not too your liking, watch this lesson and learn how to create new styles.

• Create Styles by Example
• Define a New Style
• Modify a Style
• The Style Inspector
• Add Styles to New Documents
• Add Styles to Existing Documents

Section 7: Page Layout

Lesson 31 - Setting Page Margins

People often have the hardest time performing on of the simplest tasks. Don’t ever be aggravated again trying to set margins for your document. Watch this lesson and see how easy it can be.

• Setting Page Margins

Lesson 32 - Controlling Page Layout

At times, you may want to have different layouts for different portions of your documents, perhaps columns in one section, and a different page orientation in another. Learning how to use breaks correctly can make this happen. Learn about breaks including page, section, and column breaks in the lesson.

• Insert Section Breaks
• Create Columns
• Using Column Breaks
• Add a Page Break
• Using Column Breaks
• Change Page Orientation

Lesson 33 - Create a Document Outline

Outlining is a great way to start a document. More than just a list of topics, an outline can help to organize your thoughts and ideas into a cohesive document. An outline will also help to assign levels of importance to subject headers and make it easier to use styles.

• Start a Document Outline
• Promote and Demote Levels
• Rearrange Headings
• Create an Outline From an Existing Document
• The Navigation Pane

Section 8: Templates

Lesson 34 - Using Sample Word Templates

Why re-invent the wheel? Word has hundreds of templates available for all types of documents. You can save time and effort by using a template, or if you just don’t know how to begin, chances are Word has something for you.

• Using Sample Word Templates

Lesson 35 - Download and Use Templates from Office.com

Make document creation simple and fast. You can find hundreds of document templates including Resume templates from Monster.com at Office.com.

• Download and Use Templates from Office.com

Lesson 36 - Create a Template

Do you have a form or document that you use repeatedly? Are you trying to standardize procedures or documents? Why not create a template? Learn how in this lesson.

• Save as a Template
• Where Are My Templates Located?
• Create a Template Folder

Section 9: Mailings

Lesson 37 - Mail Merge

Mail merge is an essential tool for mass mailings. With mail merge you can address letters, customize greetings, and target a specific group of people, quickly and easily, from a single database.

• Recipient List
• Mail Merge Wizard
• Select Recipients
• Add an Address Block
• Preview the Letter
• Complete the Merge

Lesson 38 - Create Envelopes and Labels Using Mail Merge

• Envelopes with Mail Merge
• Step by Step
• Labels with Mail Merge
• Update Labels

Section 10: Tracking Changes

Lesson 39 - Using Revision Tracking

When working with a collaboration of people when working on a document can become difficult when you don't know who's editing what. Now with Revision Tracking in Word, we can look at who's been editing what, and have the ability to accept or reject those changes.

• Turn on Track Changes
• Options for Viewing Tracked Changes
• Add Comments
• Accept or Reject Changes
• Change Tracking Options

Lesson 40 - Compare and Combine Documents

Now that we have been editing documents with a group, we need to be able to compare multiple copies of a working document to track changes. Here we take a look at two documents and compare them for changes, and then combine them into one final document.

• Compare Two Document Versions
• Combine Documents

Section 11: Multi-Page Documents

Lesson 41 - Create and Use Bookmarks

When working with long documents, a report or that novel you’ve been trying to write it’s a lot easier to navigate to a specific place in that document if you’ve placed a bookmark there during the document’s creation. Learn how easy they are to add and use in this lesson.

• Create and Use Bookmarks

Lesson 42 - Footnotes and Endnotes

Provide author’s comments, or cite reference work at the bottom of a page, or the end of a section or the entire document, with footnotes and endnotes. In this lesson you’ll observe how easily they can be added, converted, and referenced in any document you need to create.

• Add Footnotes
• Footnote Formatting and Location Options
• Add Endnote
• Endnote Formatting and Location Options
• Convert Footnotes and Endnotes

Lesson 43 - Insert Captions

Let your readers know what they’re looking at by providing a clear and succinct identification of a picture, figure, or other graphic using captions. Easy to create and reference captions are an essential part of any document using images.

• Insert Captions

Lesson 44 - Insert and Use Cross References

If you’re working on a long document, a research paper for example, you may need to refer readers to another part of your document, such as charts, tables or figures. You can insert the cross references manually, or, you can use Word’s Cross-reference feature. It will update the cross references automatically, and can link you to the targeted reference.

• Insert and Use Cross References

Lesson 45 - Create a Watermark

With the watermark feature in Word, you can enhance the appearance of the document by adding a seal or image, or you can choose to add a text watermark that identifies the document as a draft or confidential information. Learn how in this lesson on watermarks.

• Use Existing Text Watermarks
• Customize Watermarks
• Create a Custom Text Watermark
• Picture Watermarks

Lesson 46 - Create Hyperlinks

For on screen viewing nothing beats a hyperlink for ease of navigation. Learn how with just a click your readers can link to a specific place in the document, an existing file, or, with an active online connection, to any web page.

• Hyperlinks to a Webpage
• Hyperlink to an Existing File
• Hyperlink to a Place in the Document
• Remove Hyperlinks

Lesson 47 - Inserting a Text Box

If you’ve ever struggled with placing text in a specific place on a page, or just wanted to highlight a particular paragraph, a text box might be just what you need. Watch how to insert Word’s pre-formatted text boxes or create your own in this lesson.

• Using a Text Box Preset
• Draw Your Own Text Box

Lesson 48 - Add a Cover Page

Creating a good looking cover page is a snap with Word’s fully formatted cover pages. Simply add the title, author, date or any other information that may be necessary to produce a stunning cover to your document. You can find many more cover page styles available for download from Office.com.

• Add a Cover Page

Lesson 49 - Create a Table of Contents

A good and thorough table of contents is a necessity in any lengthy document and can be an intimidating task if you haven’t prepared your document properly. In this lesson we will explore how with Word’s table of contents feature the chore of compiling a good table of contents can be completed easily, with a just little planning from the start.

• Create a Table of Contents Manually
• Use an Automatic Table of Contents
• Change the Table of Contents Style
• Update the Table of Contents

Lesson 50 - Create an Index

Like a table of contents, an index is an important feature in any long document. In this lesson we will learn how to create and use a concordance file to help automate the creation of that index.

• Mark Index Entries
• Create a Concordance File
• AutoMark Index Entries Using a Concordance File
• Insert an Index
• Change Index Style and Update

Section 12: Proofing

Lesson 51 - Spelling and Grammar Check

So you’re not a good speller, and perhaps your grammar isn’t the best either. Well, Word’s spelling and grammar check is here to help. It may not have all the answers, but it can sure make choosing the right option a little easier.

• Check Spelling
• Add Words to the Dictionary
• Check for Grammar
• Check for Context

Lesson 52 - Using AutoCorrect

Doing exactly what the name implies, auto correct will fix the most common misspellings of the most commonly misspelled words. As if that wasn’t enough, you can also create your own auto correct entries for any words, phrases, or unusual spellings you may use on a regular basis.

• Using AutoCorrect

Section 13: Printing

Lesson 53 - Using AutoText and Quick Parts

Document automation receives another boost with AutoText and Quick Parts. Create your own reusable text or graphic elements easily, and apply them wherever you need, with just one click.

• Using AutoText and Quick Parts

Lesson 54 - Adding Headers and Footers

Page numbers, dates, titles, and author, are just a few of the repeating elements you can add to every page by using a header or footer.

• Adding a Header
• Header Presets
• Adding a Footer
• Footer Presets
• Custom Headers and Footers

Lesson 55 - Printing Options

Make sure you finished product print exactly the way you want. In Word 2010 printing options have never been better. View what the document will look like before you print, select a printer, and explore numerous other print options all from the same place.

• Print Preview
• Select a Printer
• Print Settings
• Advanced Print Options

Section 14: Next Steps

Lesson 56 - Next Steps